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Roof Install
Gutters
Windows/Doors
Inspection
Other Trade
Export Schedule
Date Range
Group By
Event Types
Chat threads
Company Info
Company Name
Used on printed materials estimates.
Saved!
Operating States
States your company operates in. Each state has a job number prefix used when creating new jobs. At least one state is required at all times. A state cannot be removed while active jobs exist in it.
State
Job # Prefix
Saved!
Role permissions
Owner
Full access. Add/remove users, change roles, close jobs, approve worksheets, edit & publish checklist templates.
Operations
Edit individual job checklists, view all jobs, manage production. Cannot close jobs, change roles, or edit checklist templates.
Sales Rep
View and update assigned jobs, check checklist items. Cannot edit templates or close jobs.
Supplementer
View supplement details and worksheet on assigned jobs only.
Default checklist templates
Edit default checklist items per stage. Changes only affect new jobs after publishing. Existing jobs are unchanged.
Makes these the default items for all new jobs in this stage going forward. Published!
Default document folders
Changes apply to new jobs only. Existing job folders are not affected.
Published!
Default message thread tags
Changes apply to new jobs only. Existing job threads are not affected.
Published!
Crews
Manage the crew list available for assignment on each trade. Changes apply immediately.
Materials Template
Owner & Operations only.
Edit calculation rules for each materials line item. Formulas use roof measurements pulled from the GAF QuickMeasure XML or entered manually.
State-Specific Code Overrides
Override specific line item formulas for jobs in certain states. Applied automatically when generating materials based on job address state.
Updates the formulas used for all future material estimates. Published!
Default Payments
Owner & Operations only.
Manage payment methods and quick-add presets. Payment methods appear in all payment dropdowns across the app. Presets let you instantly fill out common expenses on any job.
Payment Methods
These options appear in the payment method dropdown on all payment forms.
Quick-Add Presets
Saved presets appear in the Quick Add button on the Expenses section of any job. One click fills in description, method, and amount.
New Preset
Published!
Worksheet Sections
Owner & Operations only.
Define the section headers available for financial worksheets. Toggle the switch to auto-add a section to new jobs. These sections appear in the "+ Add section" popup when editing any job's worksheet.
Published!
Document Templates
Owner & Operations only. Templates are available to all users when sending documents for signature.
Upload a PDF and place signature, initials, text, checkbox, and dropdown fields. Save as a named template — it will appear in the document type dropdown when sending from any job.
Appearance
Dark Mode
Switch to a deep navy dark theme. Your preference is saved to this device.
Dashboard Customization
Visible to Owners only. Toggles apply to all users on the account.
Show or hide buttons on the main dashboard toolbar. Turn off any buttons your team doesn't use to keep the interface clean.
Template Editor
Field Types
Drag onto the document or click to place
SignatureFull signature box
InitialsShort initial box
DateAuto-fills sign date
Text FieldFree text entry
CheckboxCheckable option
DropdownPredefined choices
Pages
Page 1 of 1
Upload a PDF from Settings to get started
Field Properties
Select a field to edit its properties.
Send Document for Signature
Preview & Fill
Fill fields on the document, then send.
Customer signs first, then rep countersigns. Fields lock after sending.
Connected Apps & Services
CompanyCam
Photo documentation & job site photos
Not connected
Pull job photos directly from CompanyCam into each job's Photos folder. Requires a CompanyCam API key from your account settings.
Connected — photos can be synced from inside any job.
E-Signatures
Native — no third-party subscription needed
Built-in & active
Send contracts and documents to customers, employees, or subcontractors for electronic signature. Signed copies auto-save to the job. Send via email or SMS — no login required for signers.
Access e-signatures from inside any job under the Documents & Photos section.
QuickBooks
Invoice & payment sync
Coming soon
Sync invoices, payments, and receipts with QuickBooks Online. Requires QuickBooks Online (not Desktop) and OAuth credentials. Check with your owner to confirm your QuickBooks version before setup.
SRS / RoofHub
Material ordering & invoice import
Pending SRS API access
Auto-import material invoices from SRS RoofHub into job financials. Contact your SRS rep to request API or data export access — RoofHub does not currently have a public API. A CSV import fallback is available in the meantime.
EagleView
Aerial roof measurement reports
Coming soon
Order precise aerial roof measurements directly from a job's address and automatically populate measurements into job documents and the materials worksheet. Eliminates manual data entry from EagleView PDF reports.
GAF QuickMeasure
Roof measurement & materials data
Coming soon
Import GAF QuickMeasure reports to automatically populate roof measurements and pre-fill the materials ordering worksheet. Supports XML report import for seamless data transfer into job files.
Calendar Sync
Google Calendar & Outlook
Coming soon
Sync job appointments, adjuster inspections, and trade schedules directly to Google Calendar or Microsoft Outlook. Keep your team's external calendars in sync with RoofTrack automatically.
Zapier
Connect 6,000+ apps & workflows
Coming soon
Trigger automated workflows in thousands of external apps when jobs move stages, payments are received, or documents are signed. Connect RoofTrack to the tools your team already uses.
Sales Rabbit
Canvassing & door-knocking leads
Not connected
Display your Sales Rabbit lead pins on the Storm Map alongside your RoofTrack jobs and NOAA hail swaths. Requires a Sales Rabbit Pro or Enterprise account with API access enabled.
Connected — canvassing leads appear on the Storm Map.
Storm window:
Legend
Hail swath
Connect Sales Rabbit on the Integrations page to see canvassing data.
You can view automations but only Owners and Operations can create or edit them.
Automation Rules
New Automation
Trigger
Actions
Available variables in message bodies:
{{customer_name}}{{job_address}}{{rep_name}}
No automations yet
Create your first automation rule to send emails, texts, or assign tasks automatically when job events occur.
New lead
New chat thread
Add payment
Quick Add Expense
Select a preset to fill in the expense fields instantly.
Hold on
Close this job?
Add Section
Choose a section to add to this job's worksheet. Each section can only appear once per job.
Mark Job as Dead
Delete Job
This will permanently delete the job and all its data. This cannot be undone.
You don't have permission to delete jobs. This will create a deletion request and assign it to an Owner or Ops.
Add team member
Send for Signature
Send Via
Email
Text (SMS)
Customer signs first, then the rep countersigns. The signed copy auto-saves to Documents & Photos and the job party is notified.
Void Document
Are you sure you want to void ? The document will be archived and marked as Voided. This cannot be undone.
Customer Contract
Sign Contract
Please review the contract above, then sign below.
Countersign Contract
Customer has signed · Please countersign to complete.
Report
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Operations
Financial
Rep Performance
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